确定要开会，在开会前应该将会议日程通过邮件或传真发给与会者。
一般日程的格式如下：
Agenda for budget meeting
July 1, 09.30-11.30, room A30
1.Welcome/Apologies
2.Minutes of last meeting
3.Presentation of financial situation(CFO)-20min.
4.Budget presentations(heads)-10min. each
5.Proposals - 30min.
6.AOB (any other business)